Means a meeting open to all Society members and interested members of the public to attend and is either an Annual General Meeting, Monthly General Meeting or Extraordinary General Meeting.

Means a General Meeting of the Society held in accordance with clause 12.1/ 12.2 to discuss general Society matters and undertake an Annual Election.

CLAUSE 12.1.

Annual General Meetings vs Monthly General Meetings

The Executive Committee must call an Annual General Meeting (“AGM”) of all members once each calendar year to be held 12 (twelve) months from the previous AGM or as soon as practicable thereafter. The first Annual General Meeting is to occur at least 12 (twelve) months after the date on which this constitution is adopted. Monthly General Meetings (“MGM”) occur in the last week of each month as an opportunity for the Executive Committee to present the Society’s accomplishments and to gather survey data for creation of the events of the same month in the following calendar year [i.e., the January MGM 2025 would help shape the calendar events of January 2026]. Should several MGMs be missed, the Executive Committee must hold at least twelve meetings each calendar year to allow volunteers to attend six out of twelve (50%) of meetings to fulfil minimum criteria to receive Volunteering Certificates at the End of Year Event. Directors are required to attend nine out of twelve (75%) of meetings to fulfil minimum criteria to receive Directorship Certificates at the End of Year Event. MGMs are also the best opportunity to collect feedback to be applied the following month [i.e., the January MGM 2025 would allow the executive team to reshape their approach for February 2025].

CLAUSE 12.2

Annual General Meeting Benefits

At an AGM the members:

a. receive the accounts of the Society for the previous financial year;

b. receive reports of the Executive Committee on the Society’s activities since the previous AGM;

c. conduct an Annual Election; and

d. discuss and deal with any other matter put before them

Means a general meeting of the Society called in accordance with clause 12.3.

CLAUSE 12.3.

Extraordinary General Meeting

The Executive Committee will call an Extraordinary General Meeting (“EGM”) within 14 (fourteen) days:

a. if a member of the Executive Committee considers such a meeting is necessary; or

b. if the Executive Committee receive a written request to do so from at least three members of the Society.

c. if required by the University under reasonable circumstances

Means a General Meeting of the Society held in accordance with clause 12.1 to discuss general Society matters and shape the next calendar year.

CLAUSE 12.1.

Annual General Meetings vs Monthly General Meetings

The Executive Committee must call an Annual General Meeting (“AGM”) of all members once each calendar year to be held 12 (twelve) months from the previous AGM or as soon as practicable thereafter. The first Annual General Meeting is to occur at least 12 (twelve) months after the date on which this constitution is adopted. Monthly General Meetings (“MGM”) occur in the last week of each month as an opportunity for the Executive Committee to present the Society’s accomplishments and to gather survey data for creation of the events of the same month in the following calendar year [i.e., the January MGM 2025 would help shape the calendar events of January 2026]. Should several MGMs be missed, the Executive Committee must hold at least twelve meetings each calendar year to allow volunteers to attend six out of twelve (50%) of meetings to fulfil minimum criteria to receive Volunteering Certificates at the End of Year Event. Directors are required to attend nine out of twelve (75%) of meetings to fulfil minimum criteria to receive Directorship Certificates at the End of Year Event. MGMs are also the best opportunity to collect feedback to be applied the following month [i.e., the January MGM 2025 would allow the executive team to reshape their approach for February 2025].